Ogden City Corporation
  • 04-Dec-2017 to 18-Dec-2017 (MST)
  • Building Services
  • Ogden, UT, USA
  • $14.90 to $20.36 Typcially hire minimum
  • Hourly
  • Full Time

Eligible for benefits


POSITION SUMMARY

To perform a variety of clerical and technical duties for the Building Services Division in order to coordinate the processing of all applications and approvals for business licensing, building and engineering permits; and to coordinate tasks and workflow with other agencies including the Fire Department, Planning, Engineering and Building Services Divisions.  Receives direct supervision from the Building Services Manager or other assigned supervisor.

 

EXPERIENCE AND TRAINING STANDARDS

Two years of increasing­ly responsible customer services experience preferably in a building or planning office.  Equivalent to the completion of the twelfth grade supplemented by course work in urban planning, building, public administra­tion or a related field, college level course work is desirable.  Certification as a Permits Technician through the International Code Council (required within 6 months of placement in this position).  Possession of or ability to obtain a valid driver's license. 

 

NIMS REQUIRED TRAINING

Employee is required to complete NIMS IS100 and IS700 within three months of hire.

 

Failure to obtain/maintain license and certificate as outlined above may result in termination from the position.

 

ESSENTIAL JOB FUNCTIONS

Promote and follow the City's mission statement, values and expectations.
Recommend improvements in work flow, procedures and use of equipment and forms; manage office support functions. Prioritize personal work assignments, complete all assigned work and review work for accuracy.
May assist in maintaining a calendar of activities, meetings and various events for the Building Services Division.
Coordinate activities with other city departments, the public and outside agencies.
Assist customers by accepting and reviewing business license applications; approving and issuing business, home occupation, rental, alcohol, and other miscellaneous business licenses; assessing and collect fees and penalties.
Assist in responding to complaints and requests for information on regulations, procedures, systems and precedents relating to assigned responsibilities.
May assist in typing and proofreading a wide variety of complex and confidential reports, letters, memoranda and statistical charts. Type from rough draft or verbal instruction.
Take and transcribe dictation using dictation equipment as required.
Independently compose correspondence related to assigned responsibilities; assist in preparing comprehensive reports, minutes of meetings and agendas for meetings.
File, scan and index business license records and permits with associated documentation; maintain file system per approved retention schedule.
Process changes in ownership and/or business location, sale or closure of businesses and other changes to the license documentation.
Understand property abstracts and Weber County plat maps.
Type at a speed necessary for successful job performance.
Perform general clerical work including filing, field incoming calls, scheduling appointments and meetings and processing payroll.
Organize and maintain complex technical filing systems (paper & electronic).
Track and coordinate the license/permit approval process on projects from application to completion.
Input new and renewal business license data into City computer system; create and mail delinquent and renewal notices; print and mail issued business licenses.
Confer with and advise members of the general public, property owners, architects, engineers, developers and others on business license requirements, City planning and development policies, procedures and standards; provide and explain requirements of zoning, engineering, building codes and ordinances.
Review, accept, and coordinate applications and construction plans for submittal.
Calculate and collect fees.
Assign document number to plans and create project folder.
Identify required plan corrections with correct code require­ments.
Prepare variety of memoranda, letters and staff reports associated with assigned projects as needed. Create and follow up on reports, letters and items requiring further action including work stoppages orders and correction notices.
Coordinate, prepare and type information and reports for various committees, commissions and advisory boards as directed; may research information and prepare materials for presenta­tions at public hearings.
Be familiar enough with all projects, to be able, at any time, to communicate with other team members and applicants regarding the status of each project.
Perform a variety of programmatic administrative duties requiring a high degree of independent judgment and personal initiative.
Independently perform the most difficult administrative support services.
Complete conference registrations; coordinate travel arrangements for Building Services staff as needed.
Compile annual budget requests; recommend expenditure requests for designated accounts as needed.
Complete outside requests associated with business development including Gramma Requests, Certificates of Occupancy, etc.
Create and route monthly reports for Building Services including fee summary report, USBA fee summary report, values report, BEBR local construction report, new privately owned residential building and zoning permits issued report, building statistics report, and quarterly reports including UDC report and Central Weber impact fee report.
Work independently in the absence of supervision.
Participate in safety and risk management activities; take action to reduce liability to the city.
Attendance and punctuality are essential functions of this position. 
Employee is required to work as a team and frequently meet with co-workers and supervisors; employee is required to communicate in-person with the public during office hours; and employee is required to use on-site equipment.
Perform related duties and responsibilities as required.

  

MARGINAL JOB FUNCTIONS
Perform various clerical tasks as needed.
Attend various meetings as needed.

 

QUALIFICATIONS

Knowledge, skills, abilities:
Modern office methods, procedures and equipment including a computer terminal. Business letter writing and basic report preparation.
Principles and procedures of record keeping.
Basic plan checking principles and techniques.
Principles of mathematics.
English usage, spelling, grammar and punctuation.
Operate a variety of office equipment including a computer, scanner, copier printer; input and retrieve data and text; organize, update and maintain disc storage and filing systems (paper & electronic).
Interpret and apply pertinent Federal, State and local laws, codes and regulations.
Perform technical and clerical work involving the use of indepen­dent judgment and personal initiative.
Understand the organization and operation of the City and outside agencies as necessary to assume assigned responsibilities.
Compile and maintain records.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain cooperative working relationships with those contacted in the course of work.
Maintain mental capacity which allows for effective interaction and communication with other.
Maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include the following:  standing for extended periods of time; operating assigned equipment.
Maintain effective audio-visual discrimination and perception needed for: making observations; communicating with others; reading and writing; operating assigned equipment as required by the position.
Ability to comply with all city policies and regulations, including safety and risk management standards.

 

WORKING CONDITIONS

The work conditions described here are representative of those an employee may encounter while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL REQUIREMENTS

Work in an office environment; sustained posture in a seated position; work at a centralized public counter.  While performing the duties of this job, the employee is frequently required to sit, walk and talk or hear.  The employee is occasionally required to lift and or move up to 20 lbs.

 

CRIMINAL HISTORY BACKGROUND CHECK   

Successful applicant must pass background check.

 

MOTOR VEHICLE REPORT

Driving record of successful applicant will be obtained by the HR office.

 

EDUCATION REQUIREMENT

Successful applicant must submit a copy of above education requirements when requested.

 

VETERAN'S PREFERENCE POINTS

Applicants MUST submit a copy of their DD-214 to the Human Resource office during the interview process.  This is for initial appointments only.

 

SALARY RANGE

Range 29 - $1,191.67 to $1,628.38 (Bi-weekly Rate) (DOQ).  Typically hire at minimum.  This position is eligible for benefits. 

 

APPLICATION PROCEDURE

On-line applications will be accepted at www.ogdencity.com until Monday, December 18, 2017.  If you do not have access to a computer, you may come to the Ogden City Human Resources office located at 2549 Washington Blvd., Suite 220, Ogden, UT  84401 between the hours of 8:00 a.m. to 5:00 p.m. Monday through Friday.

 

All applications/resumes will be evaluated and ranked on the basis of relevant education and experience as stated therein.  Highest ranking applicants may be invited for a personal interview.

 

WE ARE A DRUG FREE WORK PLACE

AA/EOE/ADAAA

Ogden City Corporation
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