Ogden City Corporation
  • 29-Nov-2018 to 13-Dec-2018 (MST)
  • Purchasing
  • Ogden, UT, USA
  • $14.68 to $20.06
  • Hourly
  • Full Time

Eligible for Benefits


POSITION SUMMARY

To perform a variety of accounting clerical duties involving financial record keeping and/or transactions including accounts payable and receivable; and to provide a variety of clerical support to division staff. Receives direction from management staff. Exercises functional and technical supervision over lower level staff.

 

This position is responsible for all the functions of a Senior Account Clerk; however, will focus primarily on collections.

 

EXPERIENCE AND TRAINING STANDARDS

Three years of general clerical accounting experience. Training equivalent to the completion of the twelfth grade.

 

NIMS REQUIRED TRAINING

Employee will be required to complete NIMS IS100 and IS700 within six months of hire.

 

Failure to obtain and maintain license and certificate as outlined above will result in termination from the position.

 

ESSENTIAL JOB FUNCTIONS

  • Promotes and follows the City's values and expectations.
  • Participate in the financial record keeping, and accounts payables for the City.
  • Post data to various ledgers, registers, journals and logs according to established accounting techniques and procedures.
  • Receive and process timesheets and payroll records; participate in the preparation and balancing of payroll reports; process personnel transactions making appropriate adjustments to the City's payroll system.
  • Prepares various court related documents in preparation for scheduled City related small claims cases.
  • Check and tabulate statistical and financial data
  • Assist customers, departments, and employees by providing fiscal information, and answering questions.
  • Perform customer service counter duties by collecting payments from customers and other City departments, receipting payments into the City software and balancing an assigned cash drawer.
  • Assists, when needed, in helping customers with parking tickets, taking parking ticket payments and recording payments in City software.
  • Assists, when needed in helping customers who need dog licenses, taking payment for dog licenses and recording payments in City software.
  • Assists, when needed, at the main City information desk by providing information to customers who call by phone or come in person.
  • Sort, audit, match and distribute invoices from vendors and service providers ensuring approval for payment; prepare payments for mailing.
  • Reconcile monthly statements from vendors; confer with vendors regarding purchase orders, invoices and payments.
  • Perform a variety of general clerical duties including typing, maintaining files and records, and processing the mail.
  • Input and retrieve a variety of fiscal and statistical information using a computer.
  • Participate in safety and risk management activities; take action to reduce liability to the city.
  • Attendance and punctuality are essential functions of this position. Employee is required to work as a team and frequently meet with co-workers and supervisors; employee is required to communicate in-person with the public during office hours; and employee is required to use on-site equipment.
  • Perform related duties and responsibilities as required.

 

WHEN ASSIGNED TO UTILITY BILLING

GENERAL PURPOSE

  • Under supervision of the Utility Accounting Supervisor, handles the reconciling and generating monthly utility billing for utility customers, work in concert with other clerks to serve customers and answer phones; take and relay messages; communicate work orders to public works employees; create and maintain various utility billing and payment records and files; compose letters and other correspondence; handle and answer inquiries related to utility accounts and records.
  • Operate computers and various software applications for word processing, email, spreadsheets, billing and payment systems.
  • Learn and follow all established policies, procedures, and processes.
  • Assist with all other utility billing office and department functions as needed.

 

CUSTOMER SERVICE

  • Interacts regularly with the public, in person and on the phone, and assists with requests and questions in a courteous and helpful manner.
  • Effectively resolves problems for customers within the guidelines of City policies and ordinances.
  • Practices excellent verbal and written communication skills as a tool for avoiding and resolving conflicts with customers.

  

UTILITY BILLING

  • Operate meter reading software to include downloading/uploading data to meter reading devices; process meter reading data into billing system; evaluate data for misreads and irregularities; initiate re-read work orders and make corrections.
  • Operate billing software system to calculate charges and render billing; prepare and mail bills to customers; coordinate mailing with mail service company
  • Calculate and process final billings for closed accounts;
  • Monitor and maintain billing system to ensure proper and accurate bill calculation.

 

COLLECTIONS

  • Prepare and mail delinquent reminder notices; charge accounts with late payment penalty; monitor past due accounts.
  • Make, record and monitor special payment arrangements; create and mail disconnection notices; initiate disconnections work orders and transmit to public works employees for turn off.
  • Write correspondence and make phone calls as needed to collect past due accounts; submit accounts to collection agency according to procedure and policy; collect returned checks; make and track bankruptcy filings.

 

CASHIERING

  • Receive, process and receipt payments; open and sort incoming mail; balance cash and checks to receipt reports; assist in preparing bank deposit; reconcile payment stubs with activity reports.

 

ACCOUNT MAINTENANCE

  • Set up property information for new parcels; open and set up new customer accounts; set up services for new accounts; close discontinued accounts; make modifications and changes to existing accounts for service additions, service deletions, name changes, ownership changes, address changes.

 

MARGINAL JOB FUNCTIONS

  • Work on a variety of special projects as assigned.
  • Perform the requisition of supplies as required.

 

QUALIFICATIONS

Knowledge, skills, abilities:

  • Knowledge of clerical accounting and bookkeeping principles and techniques.
  • General procedures related to accounts payable and receivable.
  • Modern office procedures, methods and computer equipment.
  • Principles and procedures of fiscal record keeping.
  • Basic arithmetic.
  • Maintain a variety of financial records and files.
  • Ability to perform varied accounting clerical work.
  • Accurately tabulate, record, and balance assigned transactions.
  • Operate a computer and other office equipment.
  • Type at a speed necessary for successful job performance.
  • Perform a variety of clerical activities.
  • Understand and carry out oral and written instructions.
  • Communicate clearly and concisely, both orally and in writing.      
  • Ability to professionally furnish and obtain information from other departments; outside contact with public; occasional contact with upper-level managers on matters requiring explanation and discussion; relate well with a variety of persons under varying circumstances.
  • Ability to research, reconcile, and resolve complex billing issues using critical thinking and basic calculations; prioritize tasks; pay close attention to detail; capable of reporting to multiple supervisors on multiple assignments.
  • Establish and maintain cooperative working relationships with those contacted in the course of work.
  • Maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include the following: sitting for extended periods of time, operating assigned office equipment.
  • Maintain effective audio-visual discrimination and perception needed for: making observations, communicating with others, reading and writing, and operating assigned equipment as required by the position.
  • Maintain mental capacity which allows for effective interaction and communication with others.
  • Ability to comply with all city policies and regulations, including safety and risk management standards.

 

WORKING CONDITIONS

The work conditions described here are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

PHYSICAL REQUIREMENTS

Work in an office environment; sustained posture in a seated position for prolonged periods of time. While performing the duties of this job, the employee is frequently required to sit, walk and talk or hear. The employee is occasionally required to lift and/or move up to 20 lbs.

 

CRIMINAL HISTORY BACKGROUND CHECK  

Successful applicant must pass background check.

 

MOTOR VEHICLE REPORT

Driving record of successful applicant will be obtained by the HR office.

 

EDUCATION REQUIREMENT

Successful applicant must submit a copy of above education requirements when requested.

 

VETERAN'S PREFERENCE POINTS

Applicants MUST submit a copy of their DD-214 to the Human Resource office during the interview process. This is for initial appointments only.

 

SALARY RANGE

Range 28 - $1,174.23 to $1,604.55 (Bi-weekly Rate) (DOQ). This position is eligible for benefits.

 

APPLICATION PROCEDURE

On-line applications will be accepted at www.ogdencity.com until Thursday, December 13, 2018. If you do not have access to a computer, you may come to the Ogden City Human Resources office located at 2549 Washington Blvd., Suite 220, Ogden, UT 84401 between the hours of 8:00 a.m. to 5:00 p.m. Monday through Friday.  

 

All applications/resumes will be evaluated and ranked on the basis of relevant education and experience as stated therein. Highest ranking applicants may be invited for a personal interview.

 

WE ARE A DRUG FREE WORK PLACE

                                                              AA/EOE/ADAAA

Ogden City Corporation
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