Ogden City Corporation
  • 12-Apr-2018 to 26-Apr-2018 (MST)
  • Police
  • Ogden, UT, USA
  • $13.50 to $18.44
  • Hourly
  • Full Time

Eligible for benefits


POSITION SUMMARY

This position is supervised by Police Administration Office Supervisor and works primarily to support the Office of The Chief of Police. Performs a wide variety of responsible work in support of the Police Administration, with an emphasis on clerical, Social Media monitoring and messaging, customer/client satisfaction, occasional website support, Public Relations, and other related activities as assigned; provides clerical support in records management, visitor and caller reception, conducting research and writing documents in support of Department directives, policies and procedures; provides information and assistance to the public regarding departmental policies and procedures; provides assistance in support of management of GRAMA and other requests for information; manages and completes purchasing needs for the Department; assists the Police Administration Office Supervisor in coordination and conduct of office management activities; works in conjunction with similar positions in other City Departments; other duties as assigned.

 

EXPERIENCE AND TRAINING STANDARDS

Associate's Degree or equivalent education and experience in Communications, Electronic Media, or related fields; experience in working with social media sites such as Facebook, Instagram, and Twitter and creating related content for advertising or other media purposes. Excellent understanding of English composition, good writing skills and use of grammar, punctuation, spelling, formatting. Graphic design skills a plus; two years of responsible secretarial and clerical experience a plus; Spanish language skills a plus. Must be able to type at 45 wpm. Working skill in operating a word processor with a certified speed at 45 wpm within the last six months certification of typing speed must be uploaded at time of application and before closing date (internet typing certificate will be accepted for initial review and will be verified if invited for an interview).   Possession of, or ability to obtain an appropriate, valid driver's license.

 

NIMS REQUIRED TRAINING

Employee will be required to complete NIMS IS100 and IS700 within three months of hire.

 

Failure to obtain/maintain license and certificate as outlined above will result in termination from the position.

 

ESSENTIAL JOB FUNCTIONS

  • Successfully pass a background check.
  • Maintain confidentiality of information that is of a sensitive and private nature.
  • Coordinate and provide support for the Office of the Chief of Police.
  • Monitor work load, work activities, priorities and deadlines.
  • Act as a receptionist; answer the telephone and wait on the general public.
  • Provide information and forms to the public as needed.
  • Provide information on departmental and City policies and procedures as required.
  • Type, word process and proof read a variety of documents including general correspondence, agendas, reports, memoranda and statistical charts from rough draft, recordings or verbal instruction.
  • Perform a wide variety of general clerical work including the maintenance of accurate and detailed logs, and records.
  • Verify accuracy of information, research discrepancies and record information.
  • Operate a variety of office equipment including copiers, postage meters, facsimile machines and computers.
  • Input and retrieve data and text; organize and maintain disk storage and filing; compile information and data for statistical and financial reports; maintain a variety of statistical records; check and tabulate statistical data.
  • Participate in the entry, retrieval and processing of payroll time sheets.
  • Coordinate the scheduling of facilities as required.
  • Participate in safety and risk management activities; take action to reduce liability to the city.
  • Attendance and punctuality are essential functions of this position. Employee is required to work as a team and frequently meet with co-workers and supervisors; employee is required to communicate in-person with the public during office hours; and employee is required to use on-site equipment.
  • Perform related duties and responsibilities as required.
  • Create slide shows, documents, and graphics in support of Department messaging objectives.
  • Monitor Department Face Book, Twitter, and other accounts; prepare messaging for approval and placement on various social media platforms.
  • Monitor television, radio and print media for articles involving the Ogden Police Department; prepare messaging, counter-messaging for approval and delivery to related media sources.
  • Conduct Public Relations and Public Information messaging under the guidance of the Department PIO.

 

MARGINAL JOB FUNCTIONS

  •  Apply departmental policies and procedures in determining completeness of applications, forms, records and reports.
  • May take minutes for assigned boards and committees.
  • Prepare and distribute agendas.
  • May collect revenues from the public.
  • Receive, deposit and document fiscal transactions.
  • Assist in fund raising activities as required.
  • Contact the public and outside agencies in acquiring and providing information and making referrals.
  • Receive, sort and distribute incoming and outgoing correspondence.
  • Perform related duties and responsibilities as required.
  • Experience with grant administration preferred.

 

 

QUALIFICATIONS

Knowledge, skills, abilities:

  • English usage, spelling, grammar and punctuation.
  • Modern office procedures, methods and computer equipment.
  • Microsoft Word, Excel, Access, and PowerPoint; fundamental principles and procedures of record keeping.
  • Adobe and other media-related systems and processes.

 

  • Ability to read, write and speak Spanish preferred.

 

  • Correctly interpret and apply the policies and procedures of the function to which assigned.
  • Perform general clerical work including maintenance of appropriate records and compiling information for reports.
  • Understand or be capable of learning Police Records Management Software to include Versaterm and Spillman.
  • Work independently in the absence of supervision.
  • Type or word process at 45 wpm net for successful job performance.
  • Operate a variety of office machines; perform routine mathematical calculations.
  • Respond to requests and inquiries from the general public.
  • Understand and carry out oral and written directions; communicate clearly and concisely, both orally and in writing.
  • Maintain effective audio-visual discrimination and perception needed for making: Observations, communicating with others, reading and writing, and operating assigned equipment as required by the position.
  • Ability to work effectively in a fast-paced environment.
  • Lift twenty-five pounds occasionally.
  • Ability to comply with all city policies and regulations, including safety and risk management standards.
  • Establish and maintain effective working relationships with those contacted in the course of work.
  • Maintain mental capacity, which allows for effective interaction and communication with others.

 

WORKING CONDITIONS

The work conditions described here are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

PHYSICAL REQUIREMENTS

Work is performed in an office environment. Sustained posture in seated position and prolonged periods of computer and clerical work.

 

CRIMINAL HISTORY BACKGROUND CHECK  

Successful applicant must pass background check.

 

MOTOR VEHICLE REPORT

Driving record of successful applicant will be obtained by the HR office.

 

EDUCATION REQUIREMENT

Successful applicant must submit a copy of above education requirements when requested.

 

VETERAN'S PREFERENCE POINTS

Applicants MUST submit a copy of their DD-214 to the Human Resource office during the interview process. This is for initial appointments only.

 

SALARY RANGE

Range 25 - $1,079.60 to $1,475.23 (Bi-weekly Rate) (DOQ). This position is eligible for benefits.

 

APPLICATION PROCEDURE

On-line applications will be accepted at www.ogdencity.com until Thursday, April 26, 2018. If you do not have access to a computer, you may come to the Ogden City Human Resources office located at 2549 Washington Blvd., Suite 220, Ogden, UT 84401 between the hours of 8:00 a.m. to 5:00 p.m. Monday through Friday.

 

All applications/resumes will be evaluated and ranked on the basis of relevant education and experience as stated therein. Highest ranking applicants may be invited for a personal interview.

 

WE ARE A DRUG FREE WORK PLACE

                                                              AA/EOE/ADAAA

Ogden City Corporation
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