Ogden City Corporation
  • 11-Aug-2017 to 25-Aug-2017 (MST)
  • Fiscal Operations
  • Ogden, UT, USA
  • $22.67 to $30.97
  • Hourly
  • Full Time

Benefits Eligible


POSITION SUMMARY

To review and participate in the work of staff responsible for providing purchasing services; and to perform a variety of technical duties relative to assigned area of responsibility.  Reports directly to the Fiscal Operations Manager/Treasurer. 

 

EXPERIENCE AND TRAINING STANDARDS

Three to four years of increasingly responsible purchasing/buying experience.  Equivalent to an Associate's degree from an accredited college or university with major course work in purchasing, business administration or a related field.  Accounting experience preferred.  Any combination of experience and/or training that would likely provide the required knowledge and abilities to be able to perform each job function satisfactorily will be considered.   Possession of, or ability to obtain, a valid Utah drivers license.  

 

NIMS REQUIRED TRAINING

Employee will be required to complete NIMS IS100, IS200, iCS300, IS700, IS800, IS701, IS703, IS775 and IEMC course(s); Position specific ICS Courses based on assignment within one year of hire.

 

Failure to obtain/maintain license and certificate as outlined above will result in termination from the position.

 

ESSENTIAL JOB FUNCTIONS

  • Promote and follow the City's mission statement, values and expectations
  • Review the work of staff responsible for providing purchasing services including the procurement of supplies, materials and services for City departments.
  • Recommend and assist in the implementation of goals and objectives; establish schedules and methods for providing purchasing services; implement policies and procedures.
  • Identify resource needs; review needs with appropriate management staff; allocate resources accordingly.
  • Provide or coordinate staff training; work with employees to correct deficiencies.
  • Confer with department representatives to determine purchasing requirements and bid specifications.
  • Coordinate and participate in the development of bid specifications; advertise bid openings; preside at bid conferences; recommend the award of bid contracts.
  • Review and participate in Contract Mangement; implement contract controls in City financial system. 
  • Work with departments to facilitate contract renewals and negotiations.
  • Assist with the maintenance of active City contracts. 
  • Analyze and evaluate the cost, quality and suitability of supplies, services, materials and equipment against specifications; recommend changes or modifications as appropriate.
  • Purchase supplies, services and equipment; prepare and obtain quotations; review and process requisitions; prepare and issue purchase orders; inspect purchased goods and services to ensure conformance with specifications.
  • Coordinate purchasing services with other City departments and divisions and with outside agencies; review equipment requests; supervise the transfer of surplus supplies and equipment between departments; interpret policies and procedures related to purchasing; prepare cost estimates and alternatives.
  • Oversee and review and purchase orders and change orders; verify proper purchasing policies & procedures have been followed; sign and approve purchase orders as authorized.
  • Facilitate the purchase of a diversified range of supplies, services and equipment for City departments; expedite the delivery of purchased materials; make necessary adjustments with suppliers regarding replacements, incomplete orders or damaged supplies.
  • Receive, examine and process department requisitions and purchase orders; answer questions and provide information for City staff; assist with the preparation of budget estimates for Capital equipment purchases.
  • When necessary contact vendors to obtain quotes for stock and special order items; research availability, quality and price of equipment and supplies; prepare summary documentation.
  • Participate in the preparation of the Purchasing Division budget; submit budget recommendations.
  • Investigate and develop new supply sources; stay abreast of new trends and innovations in routinely purchased supplies, material, services and equipment.
  • Maintain contact and negotiate with vendors.
  • Maintain City vendor records; evaluate vendor performance.
  • Evaluate and  approve Sole Source requests. 
  • Maintain records for Surplus Inventory and coordinate the disposition of the surplus items.
  • Participate in safety and risk management activities; take action to reduce liability to the city.
  • Attendance and punctuality are essential functions of this position.  Employee is required to work as a team and frequently meet with co-workers and supervisors; employee is required to communicate in-person with the public during office hours; and employee is required to use on-site equipment.

 

MARGINAL JOB FUNTIONS

  • Perform related duties and responsibilities as required.

 

QUALIFICATIONS

Knowledge, skills, abilities:

  • Operations, services and activities of a purchasing program.
  • Principles of training techniques.
  • Purchasing procedures and negotiation techniques.
  • Materials, supplies and equipment typically used in municipal services and the sources for such products.
  • Pertinent Federal, State and local laws, codes and regulations including general laws and regulations applicable to bidding procedures and purchasing operations
  • Modern office procedures, methods and computer equipment.
  • Municipal budgetary process and encumbrance accounting knowledge.
  • Evaluate quality and price of products to judge suitability of goods and alternatives offered.
  • Develop new sources of supply.
  • Analyze, evaluate and modify purchasing methods and procedures.
  • Review the work of professional, technical and clerical personnel.
  • Implement purchasing plans and policies for the City.
  • Maintain accurate records and internal controls.
  • Communicate effectively, both orally and in writing.
  • Maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include the following: Sitting for extended periods of time, and operating assigned equipment.
  • Maintain effective audio-visual discrimination and perception needed for: Making observations, communicating with others, reading and writing, and operating assigned equipment
  • Establish and maintain effective working relationships with those contacted in the course of work.
  • Maintain mental capacity which allows for effective interaction and communication with others.
  • Ability to comply will all city policies and regulations, including safety and risk management standards.

 

WORKING CONDITIONS

The work conditions described here are representative of those an employee may encounter while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

PHYSICAL REQUIREMENTS

Work in an office environment.  Sustained posture in a seated position and prolonged periods of typing.  While performing the duties of this job, the employee is frequently required to sit, walk and talk or hear.  The employee is occasionally required to life and or move up to 50 lbs.

 

CRIMINAL HISTORY BACKGROUND CHECK   

Successful applicant must pass background check.

 

MOTOR VEHICLE REPORT

Driving record of successful applicant will be obtained by the HR office if applicable.

 

EDUCATION REQUIREMENT

Successful applicant must submit a copy of above education requirements when requested.

 

VETERAN'S PREFERENCE POINTS

Applicants MUST submit a copy of their DD-214 to the Human Resource office during the interview process.  This is for initial appointments only.

 

SALARY RANGE

Range 46- $1,813.26 to $2,477.77 (Bi-weekly Rate) (DOQ).  This position is eligible for benefits.  Typically hire at minimum.  

 

APPLICATION PROCEDURE

On-line applications will be accepted at www.ogdencity.com until Friday, August 25, 2017.  If you do not have access to a computer, you may come to the Ogden City Human Resources office located at 2549 Washington Blvd., Suite 220, Ogden, UT  84401 between the hours of 8:00 a.m. to 5:00 p.m. Monday through Friday.

 

All applications/resumes will be evaluated and ranked on the basis of relevant education and experience as stated therein.  Highest ranking applicants may be invited for a personal interview.

 

 

WE ARE A DRUG FREE WORK PLACE

                                                                AA/EOE/ADAAA

 

August 10, 2017

Ogden City Corporation
  • Apply Now

  • * Fields Are Required

    What is your full name?

    How can we contact you?

    By clicking the button above, I agree to ApplicantPro's Applicant Information Use Policy.

  • Sign Up For Job Alerts!

  • Share this Page
  • Facebook Twitter LinkedIn Email
.
Community Government Sign In You Tube Services I Want To Insta Twitter Create Account Business FB Logo